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Email:    info@cernasolutions.com

Phone:  +1 844 804 6111 (US)

               +44 (20) 33254077 (UK)

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© 2020 Cerna Solutions, Inc. All Rights Reserved. 2056 Palomar Airport Road Carlsbad, CA, 92011. 

Business Operations Assistant

Carlsbad, CA

Company Overview

Cerna Solutions, LLC is an organization whose mission and focus is to provide solutions and services focused in the Information Technology Infrastructure arena.  Cerna Solutions offers a range of solutions, whether they be our own products or products developed by our partners.  We have listened to our customers and selected solutions which provide immediate value and a tangible ROI.

Cerna is a fast paced, rapidly growing organization.  To support our growth, we need an energetic, focused and driven individual who can take on the task and responsibility of growing a sustainable product and consulting organization.  This is an opportunity for the chosen individual to grow a business and advance their career.

Job Description

Cerna Solutions is a fast-growing IT Services company, looking for an Operations Assistant to join their team. This is an exciting opportunity for the right candidate to make their mark in a dynamic environment and enjoy personal growth. The Operations Assistant will provide administrative support to company executives and the Operations team. The successful candidate must demonstrate strong attention to detail and commitment to accuracy, perform efficiently and effectively while managing various priorities, work independently and as part of a team, with effective communication skills. This position will report to the Director of Operations.

Responsibilities

  • Book meetings and manage executive schedules

  • Travel arrangements for company executives

  • Plan and organize company events

  • Day to day office management, including procurement of supplies & services, coordination of building maintenance, management of the company phone system

  • Accounts Payable including new vendor setup; invoice approvals; timely check run reports; vendor correspondence

  • Accounts Receivable including new customer setup; generation and issue of customer invoices in accordance with contract terms; process customer payments

  • Account Reconciliations – Vendor, Bank, Credit Card

  • Assist with the review of expense claim reports and receipts and their compliance with Customer or Company Travel and Expense policies

  • Manage Petty Cash

  • Maintain up to date and organized files / records for ease of access and review

  • Other duties as required

Qualifications

  • Proficient with Microsoft Office including Outlook and Word

  • Experience with Quickbooks (preferably Quickbooks online)

  • 2-3 years relevant experience

  • Excellent organization and time management skills

  • Meticulous attention to detail

  • Extremely professional, good communicator and punctual

  • Ability to Multitask

  • Comfortable working will all levels of the organization

  • Preferred experience with SharePoint and OneDrive

  • Preferred experience with Expensify or other Expense Management System a plus

Carlsbad Office based position. Hours of work 8am – 5pm PT

Benefits

  • Full-Time Salary Position;

  • Healthcare, Vision, and Dental Plans;

  • 401K eligibility;

  • Identity protection membership

  • PTO, including sick and holiday pay;

Apply by Email

If you can see yourself successful in this environment and are looking to take the next step in your career, please email your resume and cover letter to careers@cernasolutions.com.

Cerna Solutions, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Cerna Solutions, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Cerna Solutions, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Cerna Solutions, LLC’s employees to perform their job duties may result in discipline up to and including discharge.

In the event an individual with a disability requires assistance with the application process, please call 844.804.6111 or email careers@cernasolutions.com.